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How To Write Cover Letter To Impress Recruiter

Cover letters are important. It's main function is to serve as a letter with in-depth details mentioned in the resume. When drafting the content in your cover letter, it's critical that you keep it concise and preferably typed. Do not use xeroxed or carbon copy letters.

You should always include a cover letter, unless the job advertisement clearly says not to.

Why cover letter is important?

Cover letter gives you an opportunity to express all the things that you can’t capture in your resume. In cover letter you can include brief details about why you are leaving your current job. How you can make a difference to this company if they select you etc. These are the sort of details that could make or break your selection for the job, especially if you’re being weighed against people with very competitive credentials.

How to write a cover letter?

Your cover letter can help you to grab attention of recruiter.  The formal cover letter should include this:

1. Put your name and contact details i.e. email id and phone number at the top of your cover letter.

2. Below your contact details, include the name of the person you are writing to. If you don't know who will read your application, then you can write it as "Dear Hiring Manager" or you can use salutations "Dear Sir or Madam". Next, mention the designation  that person is holding and the company name.
Remember not to address your letter as ‘To whom it may concern’, because it is used when the letter is addressed to a large group of people. Whereas,  if you write the hiring manager's name it will be more specific.

The beginning

The first sentence is crucial. Ideally, your first sentence should be direct. Since, you are selling yourself when you write the letter. Start with a one line opening. For example:
"With reference to your advertisement, I would like to be considered for the post of...."

The middle paragraph

Once you have made a good start, you will find it much easier to write the middle part of your covering letter. You  can mention in brief some of the specific details related to your educational qualifications, achievements. However, ensure that this information is in brief.

If you're referring to a job advertisement, there may be a position description that lists essential skills and experiences. It may also have a list of ‘desirable’ skills and experience. Your cover letter needs to respond to all of the items on the ‘essential’ list. You should also respond to as many items as you can on the ‘desirable’ list.

Similarly, briefly mention your present job profile, responsibility and work experience that you have mentioned in your bio-data. The purpose of referring these in the covering letter is, here you can discuss in brief, highlight your experience and explain how crucial your role is for the company. And all these details will help you to weigh your application.

The Closing Paragraph

The end part of your cover letter is also important.
When you come to your concluding paragraph, make sure to mention that you are confident and can handle your duties responsibly. Always mention the date and time that you are available so that if they want to see you for the personal interview then they can go ahead with the mentioned dates.
You can request them to contact you with interview details.Try something simple like, "I have attached a copy of my resume. I look forward to hearing from you about this job." This will send them a message that you are very positive and interested for this post.

Checklist for covering letter:

1. Make sure every sentence adds huge value. Delete things that doesn’t make an impact, like boring introductions,descriptors, empty bragging, or repeated details from your resume.

2. Double-check everything in your cover letter. If you mention a company's name, make sure you spell it right. If you mention places you've worked before, make sure you spell their names right, too.

3. Try not to over use phrases like ‘I believe’, ‘I have’ and ‘I am’. Remember, it’s not about you – it’s about how you can help the employer.

In short, the best cover letter is one that communicates a lot with originality, in as few words as possible.

All the Best!!! Happy Day!...

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