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How To Create A Document On Google Docs And Share It With Others

How to create and share documents on google doc

This is a great tip and hence I thought I should share this with you. Many times it has happened to me that when I am away from my computer especially when I am traveling, I am required to share project proposals and reports with just my team or my clients. When this happens, you start to miss your word processing software. 

Your only way out is Google Docs. Here we will learn how we can use it.

You don't need to download any software on your computer to create and share text documents. You could use Google Docs right from your browser. However, if you are using a mobile device, you should have Google Docs App installed. The app is available for both Android and iPhone/iPad. Install it and we can proceed with the steps.

The advantage of using Google Docs is that numerous individuals may work simultaneously. You can see other people's changes as they are made, and every modification is automatically saved.


How To Create A Document On Google Docs And Share It With People Or Group?


Create a document on Google Docs and share it with people or groups on the web

First, we will see, how this can be done using your web browser.

If you have Google Docs App, you can Skip to Google Docs App


1. Type in docs.google.com/document in the browser address bar. You may be asked to sign in using your Google account.

Note: In some instances, when you are using the mobile web browser to access the Google Docs Website, if it is asking you to install the Google Docs app, you can switch your mobile browser to Desktop Site view.

2. Click New Document in the top left corner under "Start a new document."

Create New Google Doc

3.  The interface is simple with menus at the top. To insert the headings type @ and you will be presented with styles to edit the titles. It also allows you to insert numbered or bulleted lists. 

You could type your text and you would normally do. 

Insert Headings

4. You could use the toolbar at the top to edit, bold, italicize, underline or align the text. You could also adjust the paragraph spacing or change the font and the background color

Google Docs Toolbar

5. You can easily share files and folders with others and control who has access to them, including whether they can read, modify, or comment on them. To share the document, click the share button at the top right corner.

Share Document


Share Document

 

Type in the Google email address of the people, you would like to share the document with. 

Share Document with people

 Choose the type of access, enter your message, and click send.

Share with people or group


Or you could just click on the 'Change to anyone with link' before entering any email address and then click on the 'Copy link' button to get a link that you could share with anyone and give them access.

Share Document Using Link


That's all. You have created and shared Google Docs Document.


Create a document on Google Docs and share it with people or groups on the app

OK. Now we will see, how we can do this on Google Docs App.

If you don't have Google Docs App, you can Go Back to Google Docs Web


1. Open the App.

2. Tap on the create document button which is at the bottom right corner. Then tap on the 'New Document' option.

Next tap on the Untitled document at the top left corner to give your document a proper name.

Google Docs - Create New Document

3. The interface is simple with menus at the top. 

To insert the headings, tap on the formatting button (as shown in the screenshot below) and you will be presented with menus. Tap on Styles to edit the titles. It also allows you to insert numbered or bulleted lists. 

You could type your text and you would normally do.


Editing the Document on Google Docs App

4. You could use these options to edit, bold, italicize, underline or align the text. You could also adjust the paragraph spacing or change the font and the background color

Formatting Options - Google Docs App

There are other menus, that you can explore. It has all the features you are looking for in a word processor. Once done, tap on the tick at the top left.

5. You can easily share files and folders with others and control who has access to them, including whether they can read, modify, or comment on them. To share the document, tap the share button at the top right corner.

Share Button on Google Docs App

Type in the Google email address of the people, you would like to share the document with. 

Choose the type of access, enter your message, and tap on the Send button at the bottom right corner.

Or you could just tap on the 'Not shared' before entering any email address to get a link that you could share with anyone and give them access.

Tap on the Not Shared

Next click on Change

Get the link to your Document on Google Docs App


To get a link to share, tap on Restricted.

Tap on the arrow

Tap on the 'Anyone with the link'.

Tap on Anyone with the link

You can choose the type of access you want to give.

Selecting the type of access for the link

Tap on the Back button as shown below

Tap on the back button


Step 9: Tap on the 'Copy link' button (as shown below) to get a link that you could share with anyone and give them access.

Tap on the Link button

That's all. You have created and shared the document using the Google Docs App.

I would recommend using the Google Docs app for mobile devices because it allows you to easily edit your documents even if it is created using a different program such as Microsoft Word.

Great! I hope you now know how to use Google Docs on your web browser and your mobile device. 

Please do subscribe for more such articles. It motivates me. The form should be on the right sidebar.

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